Aging Services Division Responsibilities 660-05-25-15

(Revised 5/1/19 ML 3549)

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The Aging Services Division must review for accuracy and completeness, all information submitted by the County Social Service Agency to determine whether the application for an AFC license should be approved, denied, or if a provisional license should be issued. In making the determination, the Aging Services Division may make an on-site inspection, interview the applicant, and request additional information and verifications (Section 600-05-20-15-05).

For initial licensing:

1. Notification is received from Medical Service Division that applicants who have applied for adult foster care have been approved for qualified service provider status. Within sixty (60) calendar days of receipt of application materials, issue SFN 1020, “License to Provide Adult Foster Care." An initial license is effective for no more than 12 months. A license for less than 12 months can be considered if qualified service status is to be renewed in less than 12 months. Send copy of license to County Social Service Agency.
2. If a license is not recommended, issue a letter of denial including notification of rights. Upon request, assist the applicant in the completion of SFN 747, "Adult Foster Care Appeal".
3. Notify the applicant if an additional forty-five (45) days are needed in order to determine whether a license will be granted or denied.

For providers holding a current license:

1. Once the Aging Services Division has provided notification of the license expiration date and all of the renewal documentation has been received from the County-Social Service Agency, issue a new license (SFN 1020) to the provider for no more than (24) twenty-four months. Send a copy of license to the County Social Service Agency.
2. If a provisional license is required, the Aging Services Division will issue the license (SFN 1020) to the provider (Section 600-05-20-25). Send copy of license to the County Social Service Agency.
3. If a denial of license is warranted, consult with the County Social Service Agency. The Aging Services Division will issue a letter of denial including notification of rights. Upon request, assist the provider in the completion of SFN 747, “Appeal.” Send a copy of the forms to the County Social Service Agency.
4. Report immediately to the County Social Services Agency any changes in provider status that affects the provider's ability to provide service.
5. Receive requests from the County Social Service Agency for an increase or decrease in the number of individuals listed on the license. If an increase has been requested, consult with the County Social Service Agency to insure the standards have been met. Issue a new license that reflects the changes to the individual, and County Social Service Agency.
6. Receive complaints and assist in investigations, (Section 600- 05-35). Follow the Department Complaint Policies.
7. Review all complaints and investigation findings.  Consult with the County Social Service Agency and other applicable parties within the Department. If warranted, the Aging Services Division will issue a correction order (Section 600-05-40). A copy of the Correction Order is sent to legal for review before being sent to the provider and County Social Service Agency.
8. If revocation of a license is warranted, consult with the County Social Service Agency. Issue a letter of revocation (Section 600-05-45) to the provider. Upon request, assist the provider in the completion of SFN 747, “Adult Foster Care Appeal Form.”  Send copies of the forms to the County Social Service Agency.